• Richard Dawson

How to Find the Best Property Management Company for you

Whether you’re new to the business or a long-time rental property owner, hiring a property manager can be a worthwhile investment. To find the perfect property manager you will need to spend time deciding what parts of the property management role you want them to take on and then you’ll need to consider multiple candidates.

There’s some work you must do upfront but finding the right long-term partner will save you significant effort and money and will take the stress out of owning a rental property. We have put together the tops things you need to consider when choosing a property manager.


Decide What Your Needs Are


A property manager’s job responsibilities depend on your needs. The best property management companies can take care of all property-related tasks, including rent collection, completing maintenance requests, advertising your property, finding tenants, and handling any accounting related to your property.


Before finding your future property management company, you need to decide the level of involvement you want your future manager to have in the running of your property. Some property owners want their managers to simply take on the day-to-day tasks related to running a property. Others want their property managers to oversee major renovations and capital improvements. The choice is yours, but you need to know this information before you jump into this process.


Get Referrals


One of the best ways to find a good property manager is to get referrals from people who have used a manager before. If you’ve recently purchased your rental property, asking your estate agent if they know local property managers is always an option. If your friends are also property investors, maybe they’ve got a few pointers for you, too.


Choose Between a Big Shop and a Small Operation


There are advantages and disadvantages to both large property management companies and more boutique operations. It’s up to you to decide what kind of experience you are looking for. Larger companies frequently have in-house maintenance staff that can respond to your tenants quickly and efficiently. Larger companies may also have more streamlined leasing processes in place that help get your property in front of your ideal tenants quickly.


On the flip side, a smaller shop may make you feel more catered to, simply because their list of properties is smaller. They are also able to tailor their services more specifically to your needs. Smaller shops may also charge lower rates for their services. We recommend interviewing both kinds of companies to decide which kind of property manager is best for you.


Interview Candidates


Once you’ve compiled a list of property management companies that seem promising, you can schedule interviews. You should treat this step the same way you’d treat the interview process for a potential employee. After all, your property manager works for you. Set up a phone call or meeting with your property management candidates. In this interview, you should get the answers to questions such as:

  • What is your process for setting expectations and aligning with my investment goals?

  • What do you charge for your services?

  • How many properties does your company manage?

  • What kind of properties do you manage?

  • What services do you offer? How about to tenants?

  • Who will be my dedicated property manager, and what level of experience do they have?

  • Do you have your own, designated 24-hour emergency number that tenants can call?

  • Do you have your own staff of maintenance workers? If not, do you have a dedicated list of maintenance workers you can rely on?

  • What’s your average response time to emergency calls?

  • How do you advertise properties?

  • What’s your occupancy rate?

From this list of questions, you should be able to figure out if you’ve found a strong fit or not.

After your first interview, narrow your list down even more. You should have two or three who really stand out. You should be looking for candidates who communicate well, who are driven to help grow your business, and who offer the exact services you’re looking for.


Check Out Their Online Presence


You can learn a lot about a company based on their online presence. If you plan on relying on your property manager for marketing services, the ways in which they use social media can be a good indication of how successful they’ll be. You may also want to be able to compare multiple property managers to each other at the same time.


Additionally, since you’ll be depending on your property manager to handle tenant interactions of all kinds, take some time to read your prospective company’s reviews. Based on their interactions with both negative and positive feedback, you’ll learn how well they’ll respond to your tenants.


You can see R.A.D Property Management's Facebook Page here.


Negotiate Your Contract


Once you’ve decided which company you want to go with, be sure to carefully negotiate the terms of your contract. Your contract should make it clear who your main point of contact is, how much they charge for their services, how maintenance and repairs will be handled (and what their response times will be), and how many days’ notice they’ll require for you to terminate your working relationship (and vice versa).


Your contract will also highlight what your own responsibilities in the relationship will be. They should also make it clear how you can expect to receive your tenants’ rent every month, whether they’ll be responsible for collecting tenant security deposits, and how your manager will deal with delinquent rent and any legal disputes that may arise as a result. Being diligent and detail-oriented in the contract stage will give you peace of mind and help you feel well supported.


Once you’ve made the decision to hire a property manager, it’s so important to hire the right one. If you follow these steps, you’ll be headed in the right direction! R.A.D Property Management is here to help. Get in touch to find out more about our services.




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